Charter Bus Prices in Washington
Curious about how much it costs to rent a charter bus in Washington DC? While you can expect to pay between $1,700–$3,200 for local day-trips and $4,000–$8,500+ for multi-day out-of-town trips, the exact price will depend on your exact itinerary, passenger count, and vehicle size. Smaller vehicles like 18-, 20-, and 25-passenger minibuses cost less than larger 56-passenger full-size coaches, but final pricing is always based on the details of your trip. You’ll get an upfront quote with no hidden fees when you call our team.Â
Ready to lock in your price and get an instant quote? Call our 24/7 reservations team at 771-251-6220 with your trip details, including pickup location, destination, headcount, and travel dates. We’ll give you an exact cost in seconds!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Washington?
The cost of renting a charter bus in Washington typically ranges from $1,700–$3,200+ per day for local trips and $4,000–$8,500+ for multi-day or long-distance itineraries. Smaller minibuses (18-, 20-, 25-passenger) are available at lower rates than full-size 56-passenger coaches, but final pricing depends on your exact itinerary, including pickup location, destination, mileage, duration, and vehicle type. You’ll receive an exact, all-inclusive quote when you call our team with your trip details. Additional expenses such as tolls, parking fees, and lodging are not included in the base rental price. Contact our reservations team at 771-251-6220 to get a personalized quote in minutes.
What Factors Influence Charter Bus Prices in Washington?
Several key factors affect the cost of your charter bus rental in Washington:
- Trip Duration: Longer trips cost more due to increased mileage and time.
- Distance Traveled: Trips outside the Beltway (I-495) incur higher costs.
- Passenger Count: Larger vehicles with more seats have higher base rates.
- Vehicle Type: Full-size 56-passenger buses cost more than 18-, 20-, or 25-passenger minibuses.
- Time of Year: Peak demand periods (spring/fall) see higher rates.
- Special Events: Major events like school trips, corporate shuttles, or D.C. protests can increase demand and pricing.
- Additional Fees: Tolls, parking, and hotel/lodging for driver(s) are extra.
To get an exact price, you’ll need to provide your full itinerary—including pickup address, destination, number of passengers, and travel dates—so we can calculate mileage and availability.
SSample Trip Pricing in Washington
Below are real-world examples of recent charter bus quotes for Washington-area groups. Use these sample trips to estimate the budget for your next event or outing. For exact pricing, call our team anytime at 771-251-6220.
Example #1
A middle school in Arlington, VA, is planning a field trip to the National Mall to visit the Smithsonian museums. They need transportation for 50 students and 5 chaperones. The bus will pick up the group at the school, drop them off near the museums, and return in the afternoon. This is a standard local trip within the DC metropolitan area, approximately 15 miles each way.
Estimated cost: $2,400 for a 56-passenger charter bus.
Example #2
A tech company in Reston, VA, hires Coach Bus Washington to run a private shuttle for employees commuting to their downtown DC office. The shuttle operates five days a week for one month, making two round trips per day. This recurring service qualifies for discounted pricing due to the contract length and frequency.
Estimated cost: $2,000–$2,800 per day for a 25-passenger minibus; $2,900–$3,800 per day for a 56-passenger charter bus.
Example #3
A couple is hosting their wedding at a venue in Georgetown and needs a shuttle to transport guests from a hotel in Dupont Circle. The shuttle will make multiple trips between the hotel and venue throughout the evening. Because this is a short-distance loop within the city, pricing is based on hours rather than mileage.
Estimated cost: $2,600 for a 25-passenger minibus; $3,400 for a 56-passenger charter bus.
Example #4
A university group books a multi-day trip from Washington DC to New York City for a conference. They require a 56-passenger bus with luggage storage and Wi-Fi. The itinerary includes hotel stops and local transportation within NYC over three days. Long-distance and multi-day rates apply.
Estimated cost: $6,000–$8,500 total package price for a 56-passenger charter bus.
Example #5
A high school football team needs transportation to an away game in Baltimore. They book a 25-passenger minibus with extra space for equipment. The trip includes a stop for a pre-game meal and returns the same evening.
Estimated cost: $2,200–$2,800 for a 25-passenger minibus.
Example #6
A nonprofit organization arranges transportation for members attending a rally on Capitol Hill. They depart from a central location in Silver Spring, MD, and require affordable options. The bus remains parked during the event and returns in the afternoon.
Estimated cost: $2,400 for a 56-passenger charter bus; $2,100 for a 25-passenger minibus.
Get live availability & our best deals by calling or using our online quote tool. We're here 24/7/365 and would love to earn your business!